Although the premise of printing A4 sheet labels may seem simple, there are a few potential areas where doing so involves much more than simply inserting your label sheets into your printer. The following tips can help you ensure that your sheet label printing is successful, regardless of when or how often you print.
Whilst it may seem like a strange question, it’s important to know whether or not your printer is actually capable of printing your labels for you. You will find that every type of label is different. Not only that, but sometimes, only one or two types of label materials will work with a specific printer.
Believe it or not, the temperature of your label sheets will make a difference to the print quality you get. Most inkjet labels are packaged in plastic bags before being boxed. Once you remove the bag with your labels, we recommend that they be left to sit for between 4 and 6 hours before being used for printing.
In allowing labels to reach room temperature, you can actually improve the print quality of your labels. When your labels are at room temperature, they will be much more likely to properly absorb the ink from printing. Non-paper labels, such as those made from polyester will only require one hour of sitting in their plastic bag.
Alignment and Feeding
Any time you plan to print a stack of labels at home, you’ll want to make sure they’re aligned properly. This can easily be achieved by simply knocking the stack’s edges on a flat surface.
When it’s time to actually feed the sheets into your printer, the trick is not to over-feed them. Doing so can cause sheets to jam, resulting in ink, time and money being wasted. Instead, test your printer’s capacity for numbers of sheets by using scrap paper of similar thickness to your label sheets.
You will find that the travel time of your labels from feed to finish tray can be drastically reduced by opting for the manual feed or bypass tray if your printer, if it has one of these. Doing this will also increase the accuracy of printing, another benefit.
Templates and Adjustments
Each type of label has its own printing template, which can make printing your labels effortless. However, you should be aware that the tolerance of your printer can affect the alignment of your labels, despite having a template. Where this is the case, the manual that came with your printer can give you some clues about printer tolerance.
If you find that printer tolerance is a problem, you can correct this by looking at the positioning of documents in your printer software. You will need to adjust the margins on all sides to fix this issue.
Don’t Commit Right Away
The most important thing to do before committing to printing all of the labels you need is to do a trial print. Printing only one or two sheets at the outset will help you to ensure that all of the elements of your labels are where they should be, and that everything prints within the margins of each individual label. And the other benefit is that it will give you the chance to proofread your labels and ensure that everything is spelled correctly.
After you print
Once your print run has finished, remember not to leave your blank labels out. In order to ensure the same quality of adhesion the next time you need them, any unused labels should be placed back into their plastic bag and stored at room temperature if possible.