Are your Fixed Assets Secure?

From a business perspective, a fixed asset is defined as company property used for the purposes of conducting business that does not leave the business location. So if you have a sales floor consisting of a number of computers, the computers would be fixed assets. Of course, there may be several fixed assets in your company which may be moved from time to time, but for the most part, fixed assets are those that remain connected to a particular location.

Why Should You Track Fixed Assets?

Even if there is no risk to your business regarding theft or loss of your fixed assets, they still need to be tracked. This is because each of the items you have identified as being fixed assets will depreciate at their own rate. And because the life cycle of each asset is unique to that asset, it’s important that its reliability can be measured.

As well, tracking your fixed assets allows you to have a complete view of your company’s value so that you can plan for maintenance. Doing this will allow your company to avoid having to pay for replacements and repair prematurely.

The maintenance and repair of fixed assets is another reason to monitor them. The equipment you deem to be of the highest value to your company is the equipment that you should be most concerned about keeping in working order.

There may be regulations in place which require you to report the status of your fixed assets to a government body.

How to best track your Fixed Assets

The most effective means of tracking any fixed asset is with security labels. Whether you use a bar code label or a heavier-duty asset tag, the importance of labelling your computers, scanners, printers and other similar items cannot be understated.

Barcode Labels

Any bar code that will be used for the internal tracking of assets will usually be either a Code39 or Code128 barcode. These bar codes can be in colour, but barcode readers and scanners prefer black and white. The bar code is one of the most effective forms of security labels. However, if considering the use of colour, it’s important that the right colour combinations are used, as some can render the bar code ineffective.

Asset Tags

There are a number of asset tags available. This is due to the fact that they are used in several industries including manufacturing, warehouse and telecommunications. In the case of the equipment being used in an office, tamper-evident tags may be an option, as may be those made from aluminium. The built-in security features of the tamper-evident asset tag allows businesses to have a tighter rein on all aspects of equipment health and location.

Whether you choose a bar code label or asset tag, the benefits are many. Not only are these labels as easy as peeling and sticking to apply, but they can also contain a plethora of information. Asset tags can be personalised with a company’s name and logo, and can be printed with or without a barcode.

The peel-and-stick type of labels are ideal for environments where there is very little risk of abrasion, and where there are no chemicals present. The aluminium, asset tags are ideal for both indoor and outdoor use, as well as withstanding temperature extremes, solvents, abrasion and sunlight incredibly well. They are also available in a wide range of sizes to suit virtually any application.

Regardless of the type of security labels you choose for your company’s important equipment, it’s critical that there is some sort of asset tracking system in place. Otherwise, you can’t possibly know where your assets are or what condition they are in, which can cost you money and time.

What are the Main Benefits of Barcode Asset Tracking and Security Labels?

barcode labelsIn order to create a unified system of monitoring and tracking assets, your company will benefit greatly from the use of barcode and asset security labels. Barcode asset security labels and tracking can help your company control inventory, prevent losses, monitor maintenance/repairs, track asset movement, fill orders, and much more.

Businesses can choose from a variety of bar code and security labels for all types of assets, from computers and machinery to office furniture and equipment, as well as properties including buildings, signs, lighting systems and more. With new technologies continuously being developed, asset tracking has become increasingly streamlined and cost-effective for companies in a wide range of industries.

The following are some of the benefits of asset tracking and asset security labels:

With a unique barcode and batch number, products can be easily tracked regardless of where they are. This can be especially useful with moveable assets. Computers, for example, may change locations multiple times within one company; using a barcode on assets like these can reduce the risk of loss and assist in assigning equipment and accurate record keeping. A barcode can help you obtain real-time updates on a product’s location, whether it is out for delivery or being moved from one site to another.

Using barcodes reduces the risk of human error. When monitoring or maintaining your assets, it is essential to keep accurate records. Barcode scanners can provide companies with error-free tracking and recording, which is especially vital for businesses with large or varied inventories.

Why Use Asset Security Labels?

Many companies rely on asset security labels to monitor and protect assets that could be taken, lost, or damaged. Security labels can be critical for companies with valuable assets, or those that require verified ownership. These labels can be tailored to fit your business needs, regardless of the surface type and environment where they will be used. Barcode labels, which can be made of vinyl, hard plastic or metal, can include customized information such as the company name, logo, or phone number, making it easier to recover assets that have been stolen or lost.

Barcode and asset security labels are highly durable, suiting companies in a variety of industries. Many asset labels contain exceptionally strong adhesives, making removal nearly impossible from surfaces ranging from paper and plastic to outdoor equipment and heavy-duty industrial machinery. Some labels are designed to be tamper-evident/tamper-proof; some leave behind the word “void” if detached.

Asset tracking can provide a clearer view of machines that need constant maintenance and repair. A company can improve efficiency and expenses by evaluating the risks and benefits of fixing a machine that presents recurring problems. Knowing how frequently your equipment needs to be updated or maintained can also assist in project planning.

Barcode asset tracking and security labels have become increasingly accessible. Devices (such as barcode scanners) are lightweight and can be synchronized with your computer or online database.

Modern technology has helped create many cost-effective options and high-quality products to offer companies a unified, easy-to-use system for monitoring and protecting a range of assets.

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