The Asset Label: Much More Than An Identifier

The challenge of keeping track of assets can be drastically reduced with the introduction of asset security labels. These labels can be used in several departments of a business, making them an incredibly effective method of fixed asset management.

The fact that asset labels are so easily attached, and then can be quickly and easily recorded onto a computer via software is but one benefit of the asset label. These labels also prevent theft, not in one, but several ways.

They Tell You When You Need To Purchase More Assets

Although any department in a company can submit a requisition when they need more equipment or other items, an asset label can instantly communicate to the business owner whether or not the need for additional purchases actually exists. While an employee requisition does not automatically mean that they intend to steal these items from a company, the ordering of additional items when they are not actually needed can drain precious working capital from a business. If an asset label’s information doesn’t show an item is needed, it may be able to be located in another department that is not currently using it, and repurposed.

They Allow for Easier Reporting and Spot Checks

In cases where a company must participate in regulatory audits, the asset tag can be invaluable. With asset tags in place, it becomes that much easier to generate asset reports. It also makes the job of the auditor far easier, as they can know exactly where an asset is located, and then make their determination right away instead of having to go looking for the asset.

They Support Responsibility in all Departments

When a company employs asset labels to help with inventory management, the responsibility of maintaining and securing those assets shifts to the departments in which those assets exist. Not only does this assist executive personnel and management to know exactly how much money is being spent on equipment, but the tags also show who handles the asset and how the asset is being stored.

They Help Identify Existing Assets

Growing companies can easily lose sight of their assets, and may not have a way to measure how much money exists in their fixed assets. The use of asset labels allows companies to meet their responsibility of monitoring and tracking assets so that they can be appropriately repaired and used. Asset labels can also tell companies when assets are depreciating, and at what rate. With asset labels in place, the risk of employees or vendors absconding with assets becomes extremely remote.

They Make Inventory Effortless

Traditionally, inventory is a wince-worthy process. But that need not be the case with asset labels. When they are in place, all that needs be done is for the person managing the assets to use a handheld device to scan those assets in their department. Following this, reports can be generated easily from the information received through scanning.

Really, there is no match for asset labels. In large corporations where the tracking of fixed assets can be challenging at best, asset tags can be the eyes and ears of management. Equipment that may be soon due for repairs or maintenance, or the depreciation schedule of assets along with other vital information can be communicated to management almost instantly. This only increases the efficiency of the company overall, as they are now able to more effectively direct their capital to where it needs to go, as opposed to simply throwing it where it’s assumed the capital is needed or will be used.

Where Can I Use Pre-Printed Identification Labels?

id labelsAsset tracking is an essential component for many businesses today. Using modern technology, companies can manage and monitor all of their assets through a single system. Many cost-effective options exist for asset security labels of all types, including barcode labels, security labels, and more.

For companies that do not have the time or resources to design and print their asset security labels, pre-printed identification labels can be used to monitor and protect a variety of resources in a range of environments.

Pre-printed identification labels can help your company save time and money while enjoying all of the advantages of asset tracking. Many companies offer asset security labels in various styles, colours, shapes, and adhesive ability. To make keeping track of assets more streamlined, companies can turn to barcode labels, which can be scanned by machine, or colour-coded labels, for easy, visual identification.

As you determine which of your assets need labels, you need to consider where these pre-printed identification labels can be used. The short answer is, almost anywhere. Labels can be customized to fit nearly every surface and withstand even the harshest conditions. The following are some situations and environments in which pre-printed identification labels can be put to use:

Indoor Settings

For indoor settings, such as offices or schools, asset security labels can be made from a variety of materials such as polyester, vinyl, metallic, or plastic. They can be tailored to fit surfaces that are smooth and flat, or curved and irregular. Barcode labels can be useful in environments with a lower risk of loss or damage, but you still need an accurate record of your assets—especially moveable assets such as furniture, computers, or phones, which can change locations several times within the same company. Permanent adhesives ensure that the label will stick to the asset for a lifetime.

High Security Assets

For high-security assets, tamper-proof labels/tamper-evident labels are an excellent choice. Some of these asset labels are destructible, meaning they are virtually impossible to remove in one piece, and cannot be reused. Others are tamper-evident, and leave the word “void” behind on the asset’s surface and back of the label if detached. Make sure that if you are using a barcode or serial number, you choose a durable label where the numbers cannot be damaged or rubbed off.

Metal Asset Tags

Metal asset tags are extremely durable and resistant to heat, abrasion, UV rays, and chemicals. With these, your information (i.e., company name and contact number) is sealed into a foil or rigid asset tag that can vary in thickness to suit even the most harsh conditions. These heavy-duty labels are especially useful for challenging environments such as industrial settings or long-term exposure outdoors.

Custom Labels

Custom pre-printed identification labels are also available for specific products, including bicycles and cell phones.

Pre-printed labels can be a lifesaver to companies seeking asset tracking for a greater level of security. However, use special consideration before labelling products that have a warranty or existing asset number, or assets such as antiques that can depreciate if marked.